The River House at Wekiva

What this app does

This website replaces back-and-forth emails and spreadsheets with one place to see availability, request dates, get host approval, pay the stay fee, and receive check-in details—including door codes—before guests arrive at the property in Wekiva Springs, Florida.

Who uses it

Guests

Family and friends invited by the hosts.

View the shared calendar and book open dates
Submit reservation requests with guest count and notes
Pay securely when a stay is approved
See upcoming and past reservations in one list
Receive approval and pre-arrival emails automatically

Hosts (Admin)

Property owners and designated managers.

Approve, decline, or remove reservation requests
See every booking in an admin reservations table
Set daily rates, booking fees, and door access codes
Customize approval and pre-arrival email templates
Send or resend pre-arrival emails manually when needed
Invite new guests and manage user accounts

How a stay works

Invitation or sign-in — Most guests join through an email invitation; others can register from the home page.
Pick dates on the calendar — Guests choose check-in and check-out on an interactive calendar that shows what is already booked.
Host review — New requests start as pending until an admin approves or declines them.
Payment — Approved stays show a total (family or friends rate plus booking fee). Guests pay online through Stripe.
Confirmation email — When a reservation is approved, the guest receives a customizable email with reservation details and a payment link if needed.
Pre-arrival email — A few days before check-in (configurable), guests automatically receive door codes, reservation summary, and check-in instructions. Admins can also send this email anytime from the reservations list.

Key features

Shared calendar

Month view with booked, pending, and available dates. Color-coded for guests; richer detail for admins.

Online payments

Stripe checkout for approved reservations. Payment status is tracked on each booking.

Automated emails

Approval notifications and pre-arrival messages with door codes, driven by templates you control in Settings.

Access codes

Upstairs and downstairs unlock codes stored in global settings and merged into pre-arrival emails.

Invitations

Admins invite guests by email with a role and reservation type (Family or Friends) baked in.

Mobile-friendly PWA

Installable on phones and tablets as a progressive web app for quick access on the go.

Pricing & settings

Hosts configure everything from the Settings page (admin only):

Booking fee and separate daily rates for Family vs Friends stays
Notification email address for new reservation alerts
Upstairs and downstairs door codes for pre-arrival messages
Toggle and schedule for automatic pre-arrival emails
Custom subject, HTML, and plain-text templates with merge variables

Behind the scenes

The app runs on Firebase (secure sign-in and database), Cloud Functions (scheduled emails and admin tools), and Stripe (payments). Data stays private to invited users—there is no public booking widget for strangers on the open internet.